Senior College Admissions Consultant and Operations Lead (In-person)

Job Description

About Us: Tokyo Academics is the passion project of a constellation of teachers, researchers, and academics from around the world. Since 2012, we’ve evolved from a few university friends to a growing number of part-time and full-time individuals located in Tokyo, as well as working remotely. We are an organization of experts deeply passionate about helping students meet their potential and capture the opportunities of the future. Job Summary: As a Senior College Admissions Consultant and Operations Lead at Tokyo Academics, you will play a dual role as both a senior advisor to students and families and a key operational leader within the college admissions consulting division. You will serve as a knowledge expert in the admissions consulting team, guiding students through complex academic and extracurricular decisions while also ensuring that the division operates with precision and consistency. In addition, you will be a primary point of contact for existing clients, helping maintain strong relationships and ensuring an exceptional client experience. This is an exciting opportunity to join an organization of 150+ team members around the world. You will make a meaningful impact by helping students discover their strengths, pursue ambitious goals, and build pathways to top universities. Typically, this person will be working at the Tokyo Academics office in Nishiazabu, within our regular business hours (10 AM – 7 PM Japan Standard Time). The position may be part-time or full-time, depending on candidate preference. *Relocation support and visa sponsorship available! What you will work on: College Admissions Consulting Your primary responsibility as a College Admissions Consultant will be to work with students in a 1-on-1 format to help them make decisions around their current high school trajectory and future college options. You will be providing guidance and advice on a wide range of topics, including (but not limited to): -High School Course Selection -Extracurricular Activities/Independent Projects -Building a College List -Identifying potential passions/majors/career interest -Admission essay guidance Given the wide range of student/family situations that potentially arise, successful hires will undergo in-depth training to gain a better understanding of Japan’s high schools, as well as Tokyo Academics’ college counseling process. Client Management You will play a central role in maintaining strong relationships with existing families and ensuring a high level of client satisfaction. Responsibilities include: -Acting as a trusted advisor to students and parents throughout the admissions process -Managing high-stakes conversations with families navigating competitive admissions environments -Proactively addressing concerns and guiding clients through moments of uncertainty or stress -Continuously improving the overall client experience and satisfaction across the division Operations Leadership The goal of this role is to help the admissions consulting team operate with greater clarity, reliability, and efficiency during high-pressure application cycles. -Owning and managing the division-wide application calendar, ensuring that all deadlines, recommendation letters, and submission requirements are tracked and completed on time -Creating systems that reduce last-minute deadline stress and improve operational efficiency -Implementing standardized workflow tools to streamline collaboration across consultants -Documenting processes and building clear internal playbooks for the admissions consulting team -Establishing quality-control checkpoints to ensure application materials meet the highest standards -Supporting consultants by improving operational infrastructure and increasing team capacity Our ideal candidate: -Has graduated from a top tier U.S. or U.K. University -Is very interested in working and living in Japan -Has a track record of achievement in school academics and standardized testing -Preferably has at least 2 years of college/admissions counseling experience in US admissions, with demonstrated success in helping students receive offers to top schools. -Is passionate about mentorship, about engaging with students beyond their academics and playing a critical role in their success and character growth -Has strong communication and collaboration skills, and can thrive in a start-up environment. Proficiency in Japanese is not required but would be an advantage. -Is agile and able to respond to new information quickly and decisively Successful candidates will also demonstrate: -Strong operational thinking and attention to detail -The ability to stay calm and organized during high-pressure admissions cycles -Flexibility and adaptability when working with diverse student situations -A client-service mindset and commitment to exceptional outcomes -The ability to collaborate effectively with high-performing consultants and educators Benefits: -Competitive compensation package including a performance-based bonus biannually -Compensation is commensurate with experience -20 days of paid time off per year -Visa sponsorship and relocation support for in-person roles (if needed) -Join a rapidly growing company with opportunity for career progression and diversification -Autonomy to implement ideas and have a significant impact Work hours: -30 to 40 hours / week -Working in-person from 10AM to 7PM Japan Standard Time Requirements: English: Fluent (preferred) Visa sponsorship available

Job Information

Company

Tokyo Academics

Location

Nishiazabu, Minato, Tokyo

Employment Type

Full Time / Experienced (Non-Manager)

Salary

¥7.0M ~ ¥8.0M / Year

Visa Sponsorship

true

Posted Date

March 11, 2026